Leddy Library Graduate Defense Room

Effective August 10, 2026

University of Windsor departments may book a dedicated space in Leddy Library for Masters and PhD defenses and defense preparation.

Located on the third floor of the Leddy Library West Building, Room 303W provides a private and comfortable setting for both in-person and hybrid defenses. The space includes large tables, seating, a presentation screen, a private office, and a washroom for candidates and guests. The room can accommodate up to 15 guests and offers views of the campus.

Who Can Request the Space

• University of Windsor faculty, departments, and graduate candidates may submit requests to use the room for masters and graduate thesis defenses. 
• Use of the space is subject to approval by the Leddy Library Administration Office.
• Requests from groups external to the University may be considered only in exceptional circumstances and on a case-by-case basis.

Request and Approval Process

• All requests must be submitted through the designated booking form: Leddy Library Graduate Defense Room Booking – Fill in form.
• Following submission, the Leddy Library Administrative Assistant may contact the requester to confirm details such as timing, technology requirements, room access, and other arrangements.
• Bookings are first come, first served and subject to room availability. 

Technology and Support

• Requests involving technology or hybrid participation should be submitted at least 10 business days before the requested date.
• An OWL video conferencing device can be provided when a virtual connection is required.
• Please indicate if a laptop is required when submitting the form. 

Troubleshooting

If you experience technology problems while using the room, please contact Information Technology Services (ITS):

• Phone: (519) 253-3000 ext. 4440
• Online chat: Available through the UWindsor IT Client Portal
• Ticketing / self-service: Submit a request through Ask UWindsor

Booking Time Frames

• Please submit requests at least 10 business days before your preferred date.
• Requests submitted fewer than 5 business days before the requested date may be declined.
• Requests should include specific proposed dates and times.
• Extended bookings may be accommodated by mutual agreement and subject to availability.